The final stages of the American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF) program are here. If you haven’t received Treasury’s formal closeout confirmation letter, then mark your calendar, because April 30, 2026, is your next reporting deadline.
The April 30, 2026, Deadline: Do I Need to Report?
All SLFRF recipients who have not completed closeout must submit either the annual or quarterly Project and Expenditure (P&E) reports by April 30, 2026. These reports are cumulative and must reflect the most current and complete information on obligations and expenditures.
You do NOT need to report if: You received Treasury’s formal closeout confirmation letter. Reporting stops only when Treasury confirms closeout.
You DO still need to comply with the April 30, 2026, reporting if:
- You haven’t been invited to close out
- You were invited but haven’t initiated closeout
- You initiated closeout but haven’t received Treasury’s confirmation letter yet
An invitation to closeout or even initiating it doesn’t end your reporting obligation. You must continue reporting until Treasury sends you that formal confirmation letter.
Failure to submit required reports may result in federal recapture of funds.
Final Expenditure Deadlines
Agencies that have fully obligated and expended their SLFRF funds should begin preparing for award closeout. The standard deadline is December 31, 2026 for all SLFRF funds.
Closeout is the formal process that officially ends your SLFRF grant. It doesn’t happen automatically when you spend all your funds. Treasury must:
- Invite you to begin closeout
- Review your final submissions
- Send you formal written confirmation
Until you receive that confirmation letter, keep reporting.
Preparing for Closeout: Steps to Take Now
1. Verify Your SAM.gov Registration
Your SAM.gov registration must be active to complete closeout. These registrations expire annually—check yours now and renew if needed. Don’t create a new registration; only your Entity Administrator can renew it.
2. Update Your Treasury Portal Contacts
Log into the portal and verify that your Points of Contact are current. Treasury sends closeout invitations and important communications to these contacts.
3. Review Your Project Status
Understand the status of your SLFRF projects and expenditures for the reporting period (April 1, 2025 – March 31, 2026). Ensure all funds are properly obligated and you have a plan to expend remaining funds by the deadline.
Treasury began inviting eligible recipients to close out in September 2025 and continues on a rolling basis. If you haven’t been invited yet, that’s normal—continue your regular reporting schedule.
Record & Documentation Retention
Even after closeout, you must retain all SLFRF documentation for five years after spending your last dollar. Keep:
- Contracts and subawards
- Invoices and payment records
- Policies and procedures
- Submitted reports
- Treasury’s closeout confirmation letter
Bottom Line
Don’t miss the April 30, 2026, deadline unless you have Treasury’s formal closeout confirmation letter in hand. The invitation to close out or submitting your closeout certification is not confirmation that your reporting obligation ended.
If you’re uncertain about whether you need to report, your closeout eligibility, or how to prepare, please reach out to our team.
Don’t wait until the deadline approaches. Reach out now to ensure you’re on track and avoid any compliance issues. The finish line is in sight, so make sure you cross it successfully. Contact us today!
