An easy and quick way to track of any significant purchases is to attach a copy of the invoice to the transaction in QuickBooks.

In your transaction window (check, expense, credit card, or bill), click on the paper clip icon or drag and drop the pdf.

NOTE: Cut and paste the details from the invoice on the memo line as a quick reminder of the purchases.

When working in QB (desktop or online), and you see a warning box come up when processing/changing/voiding/deleting transactions, please read and make sure you fully understand the impact on your books.

Although you may be correcting something and it looks good, there is also an impact on your books that you do not see.

A lot of times this will impact your bank account. When you go to reconcile you will get a warning that you are not ready to reconcile.

Did you know you can give your accountant access to your QuickBooks Online company file? This will allow them to review your books and help you with any tricky or confusing transactions, as well as make tax filing time much easier. Interested? We can help walk you through the process of adding one of our accountants to your QuickBooks Online.

QBO has a feature you can invite contractors to fill out their W-9 and sign them electronically, securely inside their Intuit account.

Do you have regular payments that go out repeatedly? Instead of having to enter the information each time make a Recurring Transaction. Click on the transaction you want repeated and click ‘Make Recurring’. Create a template name, the interval (monthly, every other month, annually, etc), enter the start and end dates, and save.

To change a recurring transaction, click the Gear icon, then click ‘Recurring Transactions’. Choose ‘Edit’ to make changes to your template.