If you make purchases, for example: office supplies, for your business with an Amazon Business account, you can add the app to sync with your QuickBooks Online account. The process to link the account is super simple.  It will download the item details of your purchases from Amazon.

You will assign which bank account or credit card was used to make the purchase.  Verify the items and assign the proper expense accounts. When you reconcile your bank account or credit card feeds it will automatically match to avoid double entry.

You can have several windows open while working in QuickBooks Online. Right click on the tab and choose duplicate window. This also works great if you have two monitors. You can pull the new window to the other monitor and enjoy working in both views.

There are several incredible 3rd party apps that are specifically designed to work seamlessly with QuickBooks Online.

If you want to start with an app that will create the greatest impact on your bookkeeping efficiency, try an accounts payable app. The workflow in these apps start with automatically uploading the invoice sent directly from the vendor with OCR (optical character recognition) technology to sending the payment to the vendor with a push of a button.

The bill moves to an assigned approver:

• If it is approved it moves directly to a signer and payment is released or denied.
• If it’s denied it automatically returns to the staff to research and resubmit.

If it’s approved payment can be initiated. Payment can be set up for check, ACH or credit card depending on the vendors preference.

Many of these apps sync with your QuickBooks in real time eliminating double entry.

If you use QuickBooks Online, there is a feature that you can use to upload a copy of your bank statement and credit card statements. 

After you have reconciled your account, a window will pop up to let you know you have completed the reconcile and it will give you an option to upload the statement. Just click the button and you can drag and drop your statement.

This is a great way to keep a digital copy of your statement if you ever need to reference it in the future.

If you use petty cash, remember to treat it like a bank account. Recording petty cash transactions can be tricky since there is no digital trail like a credit card or bank account.

Create an accounting procedure for your staff that includes an expense report submitted monthly with the receipts. This can be a physical or a digital copy. There are many expense templates in excel that you can use and easily customize.

Create a petty cash account in your accounting software like QuickBooks, and record all purchases. As with any bank account, be sure to reconcile the account monthly.